What is a document management specialist job?
A document management specialist is a professional who manages and oversees an organization's documents to ensure they are properly stored, organized, and easily accessible. This role is crucial for companies that handle sensitive information and need to comply with legal requirements for document retention. The job requires a detail-oriented person who is adept at organizing and managing large volumes of data.
What do document management specialists usually do in this position?
Document management specialists are responsible for managing all aspects of an organization's documents, including creation, storage, retrieval, and destruction. They organize and classify documents using various tools and software, such as document management systems, databases, and spreadsheets. They also ensure that documents are properly secured and protected from unauthorized access.
In addition to managing documents, they may also be responsible for training staff on proper document handling procedures, ensuring compliance with legal and regulatory requirements, and implementing processes to improve the efficiency of document management.
Top 5 skills for the position:
- Attention to detail
- Organizational skills
- Excellent communication skills
- Technical proficiency in document management software
- Ability to work under pressure and prioritize tasks effectively
How to become a document management specialist?
To become a document management specialist, one typically needs a bachelor's degree in a related field such as information science, library science, or computer science. Relevant work experience in document management or records management is also highly valued.
Additionally, document management specialists should have strong technical skills, including proficiency in document management software and data analysis tools. Certifications such as Certified Records Manager (CRM) or Certified Document Imaging Architect (CDIA+) can also be helpful for advancing in the field.
Average salary:
According to Glassdoor, the average salary for a document management specialist in the United States is $62,000 per year. However, this can vary depending on factors such as experience level, industry, and location.
Roles and types:
Document management specialists can work in a variety of industries, including healthcare, legal, finance, and government. Some common job titles in this field include Document Control Specialist, Records Manager, and Information Governance Specialist.
There are also different types of document management specialists, such as electronic document management specialists who specialize in managing digital documents and physical records management specialists who focus on managing paper documents.
Locations with the most popular jobs in the USA:
According to ZipRecruiter, the top cities for document management specialist jobs in the United States are New York, NY, Houston, TX, Chicago, IL, Los Angeles, CA, and Atlanta, GA.
What are the typical tools used by document management specialists?
Document management specialists use a variety of tools and software to manage documents, including document management systems (DMS), electronic content management (ECM) systems, and records management software. They also use data analysis tools to identify trends and patterns in document usage and retrieval.
In conclusion:
Document management specialists play a crucial role in managing an organization's documents and ensuring they are properly stored, organized, and easily accessible. This job requires a detail-oriented person with strong technical skills and excellent organizational and communication skills. With the right education and experience, document management specialists can enjoy a rewarding career in a variety of industries.